Good preparation beforehand ensures that your photos will be processed smoothly on the day of the event and afterwards. Here is a comprehensive checklist to go through before each event.

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Your Sportpxl account #

• Check your credit balance — ensure you have enough credits for the volume of photos you plan to take. Top up if necessary from 'My subscription'.
• Check the expiry date of your subscription — an expired subscription will prevent photos from being imported.

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Your album #

• Album created with a name, description, and event date entered
• Prices set if you sell your photos — see the article "Setting download prices"
• Imported or created package template if required — see the article "Creating a package template"
• Confidentiality status defined — "Pre-registration" to collect registrants in advance, "Closed" during import
• Public URL of the album ready for distribution

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Your attendees #

• CSV file of participants imported if you are using name identification — see the article "Importing a CSV file of athlete contacts"
• Up-to-date headcount if you use the Headcount algorithm — see the article "Understanding headcount management"
• Explicit consent obtained if you use facial recognition — see the article "Managing image rights at a mass event"

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The day of the event #

• Printed QR code linking to your album or pre-registration
• Information panel displayed if you are using facial recognition
• Photocall organised where relevant to improve the quality of identifications — see the article "Making the most of photocalls"
• Photo equipment checked — memory cards formatted, batteries charged, lenses cleaned

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Your communication #

• Link to the album sent to the organiser for distribution to participants
• Scheduled post on your social media channels after the event
• Email or SMS campaign prepared if you use Net Helium — see the article "Distributing photos by email & SMS"

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💡 The more you plan ahead, the fewer surprises you’ll have on the big day. A configured album, sufficient credits, and a CSV imported before the event allow you to focus on shooting rather than administration.